Business Development Tips – Best ways to organize your company or workplace
talk about people who do not know how to organize the workspace to work as
efficiently as possible. For those people 5s System was invented in the middle
of the 20th century.
There is a superficial interpretation of this system in
some articles. They assure that 5s is almost the same as the regular cleaning
of your desk. On the one hand – this is the case, but on the other – 5s System
is not just a method of maintaining your workspace clean.
This is a real
philosophy that aims to make any manufacturing and other businesses successful
|5s System for managing Workplace effectively for successful biz|
Short history of 5s
Japan greatly suffered during the World War II. This country was an advocate of
Nazi Germany, and when the allied forces were victorious over Nazi coalition,
the infrastructure, financial and economic systems in Japan were totally
destroyed. Despite the bleak prospects, Japanese people did not lose their
hearts and began to work harder in order to regain the state as a strong player
on the world stage.
have any minerals and fertile soil, the state government has made a bet on the
industry and high technology. In order to quickly restore the economy various
innovative schemes of organization of the workplace and production processes
were introduced. The most effective among them was the 5s system.
this system came from five actions that every employee of the company (whether
it’s courier or CEO) should make to organize their workplace most effectively.
Stages of 5s System
wants to organize their workplace must perform 5 steps, which are indicated
with Japanese characters:
#1- 整理 (Seiri),
which can be translated as “screening”
materials at employee’s workplace should be divided into three piles: necessary
(only those that are used constantly at work), partly necessary (which are used
infrequently) and totally unnecessary (they will not ever come in handy).
#2- 整頓 (Seiton)
translates as “order”.
things in order at the workplace and what the most important – to keep it all
the time. All the necessary items that you uses every day should be available
easily and not rested under the rubble trash. In addition, you shouldn’t spend
a lot of time to return them to a place after application.
#3- 清掃 (Seisō). This Japanese word translates as
simple: you should clean up your workspace regularly (every day) to remain it
clean and tidy. Generally Japanese employees clean their workplaces three times
10-15 minutes before the beginning of the working day to wipe the dust and get
ready for work;
1 hour, but try to keep it within 50 minutes and spend the remaining 10 minutes
cleaning your workplace;
working day with cleaning to spend less time for restoring order in the
#4- 清潔 (Seiketsu)
– “purity”, but another translation is more popular –
are neat and pedantic. If they introduce some system, you won’t avoid
step-by-step instructions, written plans, prescribed bonuses for fulfillment of
requirements. And indeed, in any case it’s useful to have written job
descriptions, that will avoid unneccessary explanations, like “I don’t
#5- 躾 (Shitsuke),
which translates as “education”.
should not just briefly tell to your employees about some Japanese system
implementation at the planning meeting, but you need to explain the staff what
you want them to achieve with illustrations and examples as accurately as
possible. Also you will need to ensure that they carry out your instructions.
5s System Benefits
system is in demand not only in Japan but also in other countries. Thousands of
managers have implemented “5s System” in their companies and can verify the
effectiveness of it.
system you can achieve:
of accidents. Very often a mess at the workplace leads to injury and
workplace, even if your office has simple furnishings and you need to do the
task, and – not at the expense of quality, but at the expense of restoring
order at the workplace.
much time you spent trying to find the document among the chaos at your desk
and how angry you were when you had to return the file to the bottom folder,
which stores under a dozen of others. Disorder in the house or at the office
has negative impact on the mental state of a person. You won’t get better mood
after a long time digging to find what you need.
your work-space following 5s System and you’ll see how much you can do during
one working day. It will help you to remain hearty and avoid having hysterical
twitching eye during all the day.